How proctored exams work and best proctoring features

82% of companies use some form of pre-hire assessment tests. With new technology like AI getting better, it’s more important than ever to keep these tests safe and make sure they are proctored.

All these make investing in the right proctoring tools even more crucial. In this blog, we’ll explore the key features of test proctoring software, Testlify. We’ll explain how these features work and discuss their benefits.

Summarise this post with:

What is a proctored exam?

A proctored exam is a secure assessment method that uses technology to monitor test-takers and ensure a fair testing environment. Key features of proctored exams include disabling copy-paste functions and tracking IP addresses to prevent cheating. These technologies help maintain the integrity of the test by ensuring that all participants follow the same rules.

Proctored exams involve various monitoring tools to oversee the test process. Online proctoring may include webcam monitoring, screen recording, and secure browsers such as Safe Exam Browser. These tools work together to enforce test rules, verify identities, and prevent unauthorized behavior, ensuring that the assessment is both accurate and fair.

Proctoring & anti-cheating features by Testlify

Testlify offers three proctoring modes to suit different hiring needs: Standard for balanced monitoring with flexibility, Strict for maximum security with enforced controls, and Custom for fully configurable settings tailored to specific roles.

All these features comply with EEOC guidelines to ensure fair and non-discriminatory testing.

1. Full-screen mode
2. Tab proctoring
3. Face detection
4. Snapshot proctoring
5. Session recording
6. Dual camera proctoring (Tablet + Phone)
7. AI assistance detection
8. Restrict multiple monitors
9. Copy/paste tracking
10. Mouse out tracking
11. IP proctoring
12. Question level activity logs
13. Screen recording
14. Timed test
15. Tab switching
16. Random question shuffling
17. Logout on environment exit
18. Study prevention

Full-screen mode

Testlify enforces full-screen mode during the test and alerts if the candidate exits this mode. By preventing access to other tabs or applications, ensures that candidates are not distracted or unable to seek external help while taking the exam. This maintains focus on the test environment and reduces opportunities for cheating.

If a candidate tries to exit full-screen mode, the system will display a warning. The hiring manager can set the number of violations after which the candidate will be disqualified and terminated from the test.

Tab proctoring

Testlify tracks how many times a candidate switches tabs during the exam. It also shows how much time was spent outside the active tab. To learn more about which tabs were accessed, the screen recording feature provides a clear video record of these activities.

The hiring manager can set the number of violations after which the candidate will be disqualified and terminated from the test.

Face detection

Testlify offers a face detection feature that requires candidates to capture a photo before starting their assessment. This ensures that the same individual remains present throughout the exam.

If any other face is detected, the system will flag it as a violation to maintain the integrity of the assessment.

Snapshot proctoring

Testlify takes snapshots of the exam takers using a webcam during the exam at set intervals. You can customize the snapshot frequency to the recommended 120 seconds, or choose any time interval that suits your needs.

This feature captures visual evidence of who is taking the test at multiple points, helping verify the test-taker’s identity and flag any suspicious behavior or unauthorized persons appearing in the camera view. It ensures the authenticity and integrity of the exam.

Session recording

Testlify records the entire duration of the candidate’s time on the computer screens (assessment window). This proctoring feature captures the test-taker’s screen activity, including mouse movements, keystrokes, and interactions with the assessment interface. By documenting the complete session, we provide a comprehensive record and review of the test-taking process. 

Screen recording

Testlify has a premium feature that requires candidates to share their screens before starting the assessment. This feature tracks which tabs the candidate has accessed during the exam, especially if they switch tabs or violate other rules.

Hiring managers can review all screen recordings for each test in the proctoring section of the candidate’s details page.

Dual camera proctoring (Tablet + Phone)

With dual camera proctoring, candidates can use both a tablet/laptop and a phone to provide two video angles during the assessment. One device records the screen-facing view, while the second captures a wider angle of the environment.

This setup offers greater visibility and helps detect potential cheating activities happening off-screen, giving recruiters an extra layer of security.

AI assistance detection

Testlify’s AI monitors behavior and response patterns to detect possible use of tools like ChatGPT or other external AI-based help. It flags answers that appear to be generated or assisted by AI.

This protects the integrity of the assessment and ensures candidates are evaluated on their own merit, not with outside assistance.

Restrict multiple monitors

Testlify blocks candidates from retaking the test using the same email address. This feature prevents individuals from making multiple attempts to improve their scores dishonestly. 

By enforcing a one-time attempt per email address, our system helps maintain the accuracy and fairness of the test results.

Copy/paste tracking

Testlify prevents candidates from copying and pasting text from the exam, including questions and answers. By disabling text selection and keyboard shortcuts for copy, Testlify ensures that test-takers cannot easily share or look up answers during the exam.

If a candidate copies and pastes content from an external resource, the hiring manager can see exactly what content was copied. The hiring manager can set the number of violations after which the candidate will be disqualified and terminated from the test.

Mouse out tracking

Testlify tracks how many times the candidate moves the mouse outside the assessment window. This feature monitors and logs instances where the mouse cursor leaves the exam interface. 

By keeping track of these movements, Testlify helps identify potential distractions or attempts to access unauthorized resources during the test. The hiring manager can set the number of violations after which the candidate will be disqualified and terminated from the test.

IP proctoring

Testlify tracks the IP address of each test-taker to monitor and control exam attempts. By logging and flagging repeated IP addresses, Testlify helps identify if multiple attempts are being made from the same location or device. 

If the candidate is using a VPN during location tracking. In that case, the location displayed on the Candidate Data Profile (CDP) will reflect the VPN’s IP address location, not the candidate’s actual location.

This assists in detecting potential fraud or misuse of the testing system by providing insights into unusual patterns of test-taking.

Question level activity logs

Testlify tracks detailed activity for each question a candidate attempts during the assessment. This includes time spent on each question, navigation patterns, changes in answers, and instances of inactivity.

These logs help the hiring managers understand how a candidate approached each question, whether they rushed, took their time, or showed unusual behavior. It provides deeper insights into test-taking patterns.

Live video proctoring (beta)

Testlify’s live video proctoring is an advanced proctoring feature for high-stakes assessments priced at $5 per candidate, with the first 5 candidates completely free. It allows real-time monitoring of candidates during the evaluation. 

Live video proctoring uses the device’s webcam to monitor candidates in real time throughout the assessment. You can watch for suspicious behavior like looking away or talking to someone. It works only on laptops and desktops to ensure stable video quality. You can also set a tolerance limit and if violations exceed that limit, the test is automatically terminated.

Video violation

Testlify monitors if a candidate leaves the frame or steps away from the assessment window. This helps ensure that the candidate remains present and focused.

If this happens, a notice appears, and the test screen is disabled until the candidate returns and continues the test. The hiring manager can set the number of violations after which the candidate will be disqualified and terminated from the test.

Timed tests

Testlify implements a countdown timer that runs continuously, regardless of whether the test window is in focus. This feature ensures that the allotted time for completing the test is strictly adhered to, maintaining consistency and fairness. 

Timed tests prevent candidates from pausing or extending the test duration through window manipulation.

Random question shuffling

Testlify randomizes the order of questions for each candidate. This ensures that no two test-takers see the questions in the same sequence. Testlify uses algorithms to shuffle questions from a question bank, making it difficult for candidates to share answers or use pre-prepared materials. 

It enhances the fairness of the exam by providing a unique test experience for each participant.

Logout on environment exit

Testlify automatically logs out or issues a warning if the candidate switches tabs or applications during the test. This feature helps ensure that the candidate remains within the exam environment. It reduces the chance of accessing unauthorized resources or assistance. 

It maintains the test’s integrity by keeping the test-taker’s attention on the exam.

Study prevention

Testlify conceals the type of test until it begins. This feature prevents candidates from preparing specifically for the test in advance by hiding its details until the start of the exam. 

The system ensures that all candidates face the same level of preparation and reduces the opportunity for targeted study or pre-test advantage.

Upcoming proctoring features from Testlify

Maintaining the highest standards of test integrity is crucial for fair and accurate assessments. Our planned enhancements will tackle new challenges and fix weaknesses in online testing.

We are actively developing new proctoring features to enhance security and fairness. These upcoming improvements include:

1. Question leak protection
2. ID verification
3. Multi-device & phone detection
4. Detect & block browser extensions

Question leak protection

Testlify will prevent candidates from taking screenshots, recording screens, or printing test questions. This feature also includes monitoring for similar content online to detect and remove any unauthorized leaks. By disabling these functions and tracking content, Testlify ensures that test questions remain secure and reduces the risk of cheating. 

This maintains the integrity of the assessment by preventing unauthorized distribution.

ID verification

Testlify will verify each test-taker by comparing their photo ID with their face and personal details. Candidates will show their ID via webcam, and the system will check the ID details against the test-taker’s face and name. 

This feature ensures that the person taking the test is the registered candidate, enhancing transparency and fairness in the assessment process.

Multi-device & phone detection

Testlify will detect if candidates use or switch between multiple screens, devices, or phones during the test. By integrating APIs to monitor device usage, Testlify can identify when multiple devices are used. 

This feature helps prevent cheating by ensuring that test-takers are using only the approved equipment during the exam.

Detect & block browser extensions

Testlify will capture and block the use of browser extensions that aid in cheating, such as transcription tools, screen readers, or screen capture applications. 

By restricting these extensions, Testlify helps maintain the integrity of the test environment and prevents candidates from using unauthorized tools to gain an unfair advantage.

Key takeaway

Testlify’s proctoring features are built to provide both flexibility and security ensuring every assessment is fair, monitored, and cheat-proof.

As we continue to innovate with advanced capabilities, hiring teams can stay confident in the integrity of their screening process and proctored exams. To explore and implement the proctored exam features, sign up for a free trial today. 

For assistance or a quick walkthrough, please contact us or schedule a demo.