Apparent Authority

What is apparent authority?

Apparent authority, also called ostensible authority, is a legal concept where a reasonable person would believe that someone, who lacks actual authority, has the temporary power to act in a specific situation. For example, a corporate office manager may not be the managing director but is assumed to have the authority to hire contractors for company work.

In business and constitutional law, apparent authority holds significance. Even if an agent lacks express or implied authority, if a third party reasonably believes they have the power to act, the principal may still be legally bound by the agent’s actions. This creates a form of legal estoppel, ensuring fairness by preventing the principal from denying the authority assumed by the third party.

Types of apparent authority:

There are two main types of apparent authority: express and implied. These types define how authority is perceived based on actions, statements, or conduct by an individual or organization.

1. Express apparent authority:

Express apparent authority occurs when a person or entity is given authority through a direct statement. For example, if the president of a company tells an employee that they have the authority to sign contracts on behalf of the company, the employee is now acting with express apparent authority. This means the employee has clear permission and can legally be held liable if something goes wrong under their scope of authority.

2. Implied apparent authority:

Implied apparent authority is not given through a direct statement but through consistent actions or behavior. If an employee regularly makes decisions or performs tasks without objection, they might have implied authority to do so. For instance, if someone routinely signs off on expenses without any issues from management, it implies that the individual has the power to act in this area, even without a formal statement of authority. This can create legal liability for the company, as the agent is acting on behalf of the organization.

Both types of authority can raise potential conflicts of interest. For instance, if a person acts outside their scope of authority or for their personal interests, it may lead to disciplinary action. It’s important for businesses, especially in the United States, to have a clear authority policy and a conflict of interest policy to prevent misunderstandings. Companies must ensure that the right individuals and organizations are aware of their authority limits to avoid being held liable for unauthorized actions.

When it comes to legal matters, an organization can be legally obligated for actions taken under both express or implied authority. That’s why many business owners choose liability insuring to protect their company from being legally responsible for the decisions made by their employees.

Apparent authority policy:

An apparent authority policy sets clear guidelines on when a person or entity can act on behalf of another. It defines the scope of authority, whether express or implied, and helps prevent misunderstandings or conflicts of interest. This policy protects both individuals and organizations from legal liability by clarifying who has the authority to make decisions and under what circumstances. It can be part of broader policies like a conflict of interest policy to manage risks and ensure proper actions are taken.

By following an apparent authority policy, business owners, directors, and officers can prevent being held legally responsible for unauthorized actions. Understanding when an agent has the authority to act, whether through ostensible or implied authority, helps reduce legal and financial risks. This policy also helps avoid potential conflicts of interest by ensuring personal interests don’t interfere with business decisions.