Labor Law Posting

Labor law posting requirements are federal and state mandates that require employers to display specific government notices in their workplaces. These posters inform employees of their legal rights under employment laws covering minimum wage, workplace safety, anti-discrimination, family and medical leave, and other federal and state statutes.

Key federal posting requirements come from: the Department of Labor (FLSA minimum wage, FMLA, OSHA, MSPA, ERISA), the Equal Employment Opportunity Commission (EEO/anti-discrimination laws), the National Labor Relations Board (NLRA rights), and the Department of Homeland Security (E-Verify, employee rights in E-Verify program). Some postings are required only by companies over certain size thresholds.

Posters must be displayed in conspicuous locations where employees can easily see them : typically break rooms, main hallways, or common areas. For remote workforces, the DOL has issued guidance allowing electronic posting through company intranets or email, but physical postings must still be available at any physical work location.

Posters must be updated whenever the underlying law or regulation changes. Employers should audit postings at least annually and whenever new legislation is enacted. Many companies use compliance poster services that provide automatic updates. Using outdated posters can result in DOL fines even if the underlying rights have not changed.

Penalties vary by agency and law : DOL OSHA violations can reach $15,625 per citation; FMLA non-posting can result in fines up to $204 per location; NLRA posting failures can support unfair labor practice findings. Beyond fines, failure to post can affect employer defenses in discrimination and leave law litigation.

Yes : remote workers must have access to required labor law information. The DOL has clarified that electronic posting satisfies requirements for employees who work exclusively remotely, provided the electronic notice is as accessible as a physical posting would be. Organizations with a mix of remote and in-office employees must provide access to all.