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Accounts payable Test

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Type

Role Specific Skills

Time

10 minutes

Level

Medium

Questions

10

About the Test

Accounts payable (AP) refers to the amount of money that an organization owes to its vendors for goods or services that have been purchased on credit. Accounts payable is a liability account on a company’s balance sheet, which means that it represents a debt that the company has yet to pay.

In the process of recording financial transactions, an organization’s accounts payable account is debited when a vendor invoice is received and credited when the invoice is paid. This helps to track the organization’s outstanding obligations to its vendors and to ensure that they are paid in a timely manner.

The accounts payable function is typically responsible for managing the organization’s accounts payable process, which may include reviewing vendor invoices for accuracy, coding them to the appropriate general ledger account, entering them into the organization’s accounting system, reconciling vendor statements, and preparing and issuing payments to vendors. The accounts payable function may also be responsible for managing vendor relationships and negotiating payment terms and discounts.

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Skills Measured

  • Finding missing information
  • Recording transactions
  • Ratios
  • Basic Accounting principles
  • Reconciling accounts payable

Roles

  • Finance Manager
  • Accountant
  • Accounting Clerk
  • Assistant Accountant

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1

Finding missing information

Finding missing information refers to identifying and locating the information needed to complete a task or make a decision, but it is not readily available. In accounting, this might involve searching through financial records or other sources of information to locate data needed to prepare financial statements or perform different accounting tasks.

2

Recording transactions

Recording transactions refers to the process of capturing financial information about an organization’s activities in a systematic way. This may involve entering data into accounting software or a general ledger, which is a record of an organization’s financial transactions. Accurate and timely recording of transactions is essential for accountants because it helps ensure that financial records are complete and accurate and provide a reliable basis for making business decisions.

3

Ratios

Ratios are a type of financial analysis tool that involves comparing different financial metrics to each other. For example, a company’s debt-to-equity ratio compares the amount of debt that the company has to the amount of equity that it has. Ratios can be useful for accountants because they can help to provide insight into an organization’s financial performance and position.

4

Basic Accounting principles

Basic accounting principles refer to the fundamental concepts and principles that underlie the practice of accounting. These include the principles of financial reporting, such as the going concern assumption, the accrual basis of accounting, and the matching principle. Understanding these principles is important for accountants because they provide a framework for recording, classifying, and summarizing financial transactions in a way that is useful for making business decisions.

5

Reconciling accounts payable

Reconciling accounts payable refers to comparing an organization’s accounts payable records to its vendor invoices and other documentation to ensure that they are accurate and complete. This may involve reviewing vendor statements, comparing them to the organization’s records, and resolving discrepancies. Reconciling accounts payable is an essential task for accountants because it helps to ensure that an organization’s accounts payable are accurate and up-to-date and that it is paying its bills promptly.

The test is created by a subject-matter expert

Testlify’s skill tests are designed by experienced SMEs (subject matter experts). We evaluate these experts based on specific metrics such as expertise, capability, and their market reputation. Prior to being published, each skill test is peer-reviewed by other experts and then calibrated based on insights derived from a significant number of test-takers who are well-versed in that skill area. Our inherent feedback systems and built-in algorithms enable our SMEs to refine our tests continually.

View sample score cards

Top five hard skills interview questions for Accounts payable

1. How would you handle an invoice with a discrepancy?
Why this Matters?

This question assesses the candidate’s ability to identify and resolve discrepancies that arise in the accounts payable process.

What to listen for?

Look for candidates who describe a detailed process for identifying discrepancies, communicating with vendors to resolve discrepancies, and updating the accounts payable system accordingly.

2. What experience do you have with processing invoices in a high-volume environment?
Why this Matters?

Accounts Payable professionals need to be able to handle a high volume of invoices efficiently and accurately.

What to listen for?

Listen for candidates who have experience with automating invoice processing, using software tools to manage invoices, and ensuring that invoices are paid on time.

3. How do you ensure that all invoices are properly approved before payment?
Why this Matters?

Proper invoice approval is a critical part of the accounts payable process.

What to listen for?

Listen for candidates who describe a process for ensuring that invoices are properly approved, including the use of automated workflows and regular communication with departments and vendors to ensure that invoices are approved in a timely manner.

4. How do you reconcile vendor statements with accounts payable records?
Why this Matters?

Reconciling vendor statements is an important part of maintaining accurate accounts payable records.

What to listen for?

Listen for candidates who describe a process for reconciling vendor statements, including identifying discrepancies, communicating with vendors to resolve issues, and updating accounts payable records accordingly.

5. How do you ensure compliance with tax laws and regulations in the accounts payable process?
Why this Matters?

Compliance with tax laws and regulations is critical to avoid penalties and fines.

What to listen for?

Listen for candidates who describe a process for ensuring compliance, including maintaining accurate records, staying up to date on tax laws and regulations, and communicating with tax professionals when needed.

Frequently Asked Questions for Accounts payable

An accounts payable assessment is a tool that is used to evaluate the knowledge, skills, and abilities of individuals who are seeking employment in the accounts payable function or for those who are already working in this area. It can also be used by organizations to assess the suitability of candidates for accounts payable roles within their organization or to evaluate the performance of their current accounts payable staff.

This test will help you to identify individuals who can maintain meticulous records, process invoices, and ensure that accurate documents are maintained for payment. An accounts payable assessment is typically used as part of the hiring or promotion process for accounts payable positions. It can help employers to identify candidates with the necessary knowledge, skills, and abilities to succeed in an accounts payable role.

  • Finance Manager
  • Accountant
  • Accounting Clerk
  • Assistant Accountant

  • Finding missing information
  • Recording transactions
  • Ratios
  • Basic Accounting principles
  • Reconciling accounts payable

  • Processing vendor invoices: This may involve reviewing vendor invoices for accuracy, coding them to the appropriate general ledger account, and entering them into the organization’s accounting system.
  • Managing vendor relationships: An accounts payable professional may be responsible for communicating with vendors to resolve billing issues or to obtain additional information as needed.
  • Processing employee expense reports: An accounts payable professional may be responsible for reviewing and processing employee expense reports and reimbursing employees for expenses that are incurred in the course of their work.

Frequently Asked Questions (FAQs)

Want to know more about Testlify? Here are answers to the most commonly asked questions about our company.

These are ready-made tests, existing in our test library, created by subject matter experts. We have 200+ such skills tests covering various skills from programming skills to DevOps, including Aptitude and Personality testing.

You can go to the ‘Test Library’ tab and search for tests from the Job Role or Test Type drop-down menu.

Currently, we do not offer any sample tests. However, when you select a test, there would be a few practice questions before the start of the actual test, which would give you a fair idea of how the entire test would look.

Our tests typically take between 25-30 minutes to complete.

In case you need to test for a unique skill-set or specialized experience, you can add your own questions and customize the test to suit your requirements.

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