What should a relieving letter include?

At minimum, the employee's name and role, the effective date of relieving, and who issued the letter. It typically also confirms that dues have been settled and company property has been returned, and it may note eligibility for rehire.

What's the difference between a relieving letter and an experience letter?

A relieving letter confirms that an employee has been formally released from their duties, effective a specific date. An experience letter is a broader summary of their role, tenure and conduct, often requested separately for future employers or visa applications. Some companies combine both into a single relieving-cum-experience letter.

What should be included in a relieving letter?

Beyond the basics, most relieving letters state the employee's joining and last working dates, confirm the resignation was accepted, and confirm all dues and company property have been settled. Requirements vary by company policy and local law.

When is a relieving letter issued?

Typically on or shortly after the employee's last working day, once resignation formalities, final settlement, and the return of company property are complete.

Is a relieving letter mandatory?

It's not a universal legal requirement, but it's standard practice in many industries and is often requested by an employee's next employer as proof of a clean exit. Check your local employment law and company policy for specifics.

Can an employer refuse to issue a relieving letter?

Practices vary by jurisdiction and company policy. Some employers withhold a relieving letter if notice requirements or handover obligations haven't been met, but this can create disputes and isn't universally permitted. This tool doesn't provide legal advice on when withholding one is appropriate.

Can I customize the relieving letter's tone?

Yes. Choose Formal, Standard or Warm from the tone selector. Warm fits an amicable, appreciative exit; Formal keeps the letter brief and standard.

Is this tool free, and does my data get stored anywhere?

It's completely free with no sign-up. Every field you type is processed in your own browser to build the preview. None of it is sent to or stored on our servers.

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Free HR tool.

Relieving letter generator

Create a clear, professional relieving letter in minutes. Fill in a few details on the left and watch the letter build itself on the right, then download it as a PDF or print it the moment it's ready.

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testlify.com/relieving-letter-generator

Dear Jane Doe,

3Letter tones to choose from

Company details

Company name

Company phone or email

Company address

Company logo (optional)

Employee & relieving details

Employee full name

Designation

Employee ID (optional)

Issued by (manager / HR name)

Date of joining

Last working date

Reserve space for a company stamp/sealMention eligibility for rehire

* Required field. Everything you type stays in your browser; nothing is uploaded or stored.

Fill in the required fields to see your relieving letter here.

How to generate your relieving letter

Add company details

Enter the company name, address, contact info and logo. This becomes the letterhead.

Add relieving details

Fill in the employee's name, designation, joining date, last working day, and who's issuing the letter.

Download or print

Pick a tone, review the live preview, then download it as a PDF or print it directly.

What is a relieving letter?

A relieving letter is a formal document an employer issues to confirm that an employee's resignation has been accepted and that they have been officially released from their duties, effective a stated date. It typically confirms the employee's role, their tenure with the company, and that all dues and company property have been settled and returned. It's one of the most commonly requested documents when an employee starts a new job, since many employers verify it as proof that the previous employment ended in good standing.

relieving-letter.pdf

Dear Jane Doe,

Seal

Types of relieving letters

Standard relieving letter: confirms acceptance of resignation and release from duties for a full-time employee who has completed their notice period.
Relieving-cum-experience letter: combines confirmation of release from duties with a summary of role, tenure and conduct, issued as one document.
Contractual relieving letter: confirms the end of a fixed-term or contract engagement rather than a resignation from a permanent role.
Mutual separation relieving letter: confirms release from duties following an agreed, mutual end to the employment rather than a one-sided resignation.

Relieving letter type

Standard relieving letter

Relieving-cum-experience letter

Contractual relieving letter

Mutual separation relieving letter

Is a relieving letter legally required?

Requirements vary by country, state, and employment contract, so always check local employment law before finalizing one. In general, a defensible relieving letter should include:

The company's letterhead or name, address and contact details clearly printed at the top.
The employee's name, role, and the specific effective date of relieving.
An authorized signature from HR or the employee's reporting manager.
Confirmation that dues have been settled and company property has been returned.

Legal checklist

What to check before you send it

The company's letterhead or name, address and contact details clearly printed at the top.

The employee's name, role, and the specific effective date of relieving.

An authorized signature from HR or the employee's reporting manager.

Confirmation that dues have been settled and company property has been returned.

4/4

Why use Testlify's relieving letter generator

Relieving letters are one of the most commonly requested exit documents, and most HR teams still write them one at a time, copying an old letter and hoping every date and detail is correct. This tool keeps the structure consistent every time and updates the letter live as you type, so there's nothing to double-check twice.

It works for resignations, contract endings, and mutual separations alike. Pick a tone that matches the situation, optionally note eligibility for rehire, and the letter reads like it was written for that specific exit rather than copy-pasted.

Because everything runs in your browser, there's no account to create and no employee data sent anywhere to generate the letter. You fill in the form, see the result, and download it. Nothing is stored on our end.

It's free to use as often as you need, whether you're issuing one letter for a single exit or several during a busy month.

testlify.com/relieving-letter-generator

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