Escrow Officer job description template

An escrow officer job description sets the standard for one of the most trusted roles in a property sale. Escrow officers hold buyer and seller funds, manage closing documents and keep every deadline on track. A vague posting attracts the wrong applicants and slows your hiring. This template gives TA leaders, recruiters and HR teams a clear starting point. It covers the job summary, daily duties, requirements and benefits. Edit each section to match your state licensing rules, your title software and your team structure. Then post it with confidence and screen applicants against the skills the role truly needs.

Escrow Officer job summary

[Company name] is looking for a detail-focused Escrow Officer to manage residential and commercial real estate closings from file opening to final disbursement. The Escrow Officer acts as the neutral third party between buyers, sellers, lenders and agents, protects every dollar held in escrow and makes sure each closing meets state and federal rules. This role reports to the Escrow Manager or Title Operations Manager.

Escrow Officer roles and responsibilities

• Open and manage escrow files from contract receipt through closing, recording and final disbursement.
• Review purchase agreements, title commitments and lender instructions so every party's obligations are clear before closing.
• Order title searches, payoff statements, HOA estoppels, lien searches and other documents needed to clear title.
• Prepare Closing Disclosures and ALTA settlement statements in line with TRID and RESPA requirements.
• Calculate prorations, fees, taxes and payoffs, and collect funds from buyers and lenders.
• Disburse escrow funds accurately and reconcile escrow accounts after each closing.
• Coordinate closings with agents, loan officers, attorneys, buyers and sellers, including remote notary signings.
• Work with title examiners to resolve liens, legal description errors and other title issues.
• Record deeds and closing documents with the county, and keep complete, confidential transaction records.
• Supervise escrow assistants and build relationships with the agents and lenders who refer business.

Escrow Officer job requirements and qualifications

• High school diploma required; a degree in business, finance or a related field is preferred.
• 3+ years of escrow, title or real estate closing experience in residential, refinance or commercial transactions.
• Escrow officer license, title agent appointment or notary commission where your state requires it.
• Working knowledge of real estate contracts, title insurance, mortgage loan documents and settlement procedures.
• Hands-on experience with escrow and title software such as SoftPro, RamQuest, ResWare or Qualia, plus Microsoft Office.
• Strong math and 10-key skills for prorations, payoffs and fund reconciliations.
• Clear communication, with the patience to explain each closing step to first-time buyers.
• High attention to detail and the ability to manage many files and deadlines at once.

To check these skills before the first interview, use the escrow officer test.

Escrow Officer job benefits

• Competitive base salary plus closing-based incentives at [Company name]
• Health, dental and vision insurance
• 401(k) retirement plan with company match
• Paid time off and paid company holidays
• Paid licensing, continuing education and certification fees
• A clear growth path to Senior Escrow Officer or Escrow Manager at [Company name]